Privacy Policy

Your privacy is important to us at Rubin, Fortunato & Harbison P.C.  This Privacy Policy addresses how we protect the personal information (generally defined as any information that can be used to distinguish or trace an individual’s identity) that we collect, access, transmit, process, disclose, or retain on behalf of you and our clients.  This Policy includes information collected from you when you visit our website at www.rubinfortunato.com.  It does not apply, however, to websites to which our website is linked.  Please consult the privacy policies of those other websites for information about how they treat personal information.

This Privacy Policy is subject to change from time to time, without prior notice, unless otherwise stated.  Such changes will be effective immediately upon our posting of the changes to our website.

Collection and Use of Personal Information
Rubin, Fortunato & Harbison P.C.’s collection of personal information is dependent upon the nature of our relationship with you, and will always be done in compliance with our legal and ethical obligations as legal professionals.

From clients, we collect identifying information and payment information.  We also may collect case-specific employee or customer information.  Such information is used to provide legal services to our clients.

From visitors to our facilities, we collect limited personal identity information.  We use that information to ensure safety, to provide facility access, and to provide information regarding our legal services.

From applicants for employment, we collect information that you provide, for example, via a résumé, employment application, or background check authorization.  We also collect the results of a criminal background or credit check that you authorize.  We use that information solely for recruitment.  If you become an employee of Rubin, Fortunato & Harbison P.C., we use that information for administrative purposes and may collect banking information from you for purposes of facilitating direct deposit of your paychecks.

From vendors, we collect personal information that allows us to manage the vendor relationship, facilitate payments, or for other purposes agreed upon at the time of the disclosure.

You may elect to receive news items or client alerts from us.  If you make such an election, we may ask you for personal information so that we may comply with your election.

If you engage in email communications with us, we may retain the information that you provide in the form of emails, attachments, links, etc. for various business purposes, including, but not limited to, business development, all of which will be done consistent with our legal and ethical obligations and subject to the attorney-client privilege, where applicable.

If you register for a continuing legal education (CLE) course or event that we sponsor, we will ask for your contact information and the states in which you hold a Bar membership.  We use this information to register you for the event, contact you about any event updates, secure your CLE credit, and communicate with you about similar events that may be of interest to you.

If you use our website, we may collect information by sending “cookies” to your browser.  A cookie is information that a website puts on a user’s computer.  Cookies store limited information from a web browser session on a given website that can be retrieved in the future.  We reserve the right to use cookies, Internet Protocol (IP) addresses, and other tracking technologies, if needed, to identify users when required to enforce compliance with this Privacy Policy, to protect the website and its contents, to protect users of the website, or as required by law.  If you wish to restrict, block, or delete the “cookies,” you may do so by adjusting your browser settings.

Sharing of Personal Information
Rubin, Fortunato & Harbison P.C. does not sell or otherwise disclose personal information, except as described in this Privacy Policy or when you consent to such disclosure (for example, applicants consent to disclosure of personal information to our background check vendor).  We may share personal information with third-party service providers (or such information may be accessible to such providers [for example, information technology service providers]), but those providers are not authorized to use or disclose the information except as necessary to perform services on our behalf or to comply with the law.

We may disclose information about you if we are required to do so by law; in litigation, including litigation with you to enforce our rights to, among other things, monies owed to us; or if we believe that such disclosure is necessary to prevent harm, suspected illegal activity, or unauthorized activity.

In addition, if Rubin, Fortunato & Harbison P.C. sells all or part of its business, merges with another law firm, or enters into a similar arrangement, we reserve the right to disclose or transfer to the surviving entity any information we have about you.  Should such an event take place, we will endeavor to direct the surviving entity to use personal information in a manner that is consistent with this Privacy Policy.

Protection of Personal Information
We use reasonable measures, including administrative, physical, and electronic safeguards, designed to limit unauthorized access to your personal information.  By way of example, Rubin, Fortunato & Harbison P.C. maintains a security awareness program that includes continuous information protection training by our Information Technology department and by a third party.  All privacy incidents are handled pursuant to our Incident Response Policy.  Despite these safeguards, we cannot guarantee the privacy of personal information.

If you wish to edit, revise, or remove the personal information that you submitted to us, please let us know by:

• sending an email to rf@rubinfortunato.com
• sending us a letter at Rubin, Fortunato & Harbison P.C., 1200 Liberty Ridge Drive, Suite 220, Wayne, Pennsylvania 19087; ATTN: Privacy Officer

Retention of Personal Information
Rubin, Fortunato & Harbison P.C. retains personal information for as long as necessary to fulfill the purposes for which we collected such information, to provide our services, and for other business purposes, including compliance with applicable laws and in accordance with our routine storage policies, which require retention of files for seven years from the matter’s conclusion.

Website Not Intended for Minors
Rubin, Fortunato & Harbison P.C.’s website is not directed to, or intended for access or use by, individuals under 18 years of age.  If you are under 18 years of age, please do not access or use the website at any time or in any manner.  Any collection of personal information of minors is inadvertent.  To the extent the Firm collects personal information related to minors, it does so only with appropriate consent or as permitted by applicable law.

Do-Not-Track Signals
Do-Not-Track signals are options available on your browser to tell operators of websites that you do not wish to have your online activity tracked.  Regardless of whether your Do-Not-Track signals are enabled, Rubin, Fortunato & Harbison P.C.’s website operates in the same way.

California Privacy Rights
If you are a California resident, you may ask Rubin, Fortunato & Harbison P.C.: to disclose what personal information we have about you and what we do with that information; to delete your personal information; to direct us not to sell or share your personal information; to correct inaccurate information that we have about you; and to limit our use and disclosure of your sensitive personal information.  Specifically,

• Right to know: You can request that we disclose to you: (1) the categories and/or specific pieces of personal information we have collected about you; (2) the categories of sources for that personal information; (3) the purposes for which we use that information; (4) the categories of third parties with whom we disclose the information; and (5) the categories of information that we sell or disclose to third parties. You can exercise your right to know/delete/correct up to twice per year, free of charge.  We have 45 days to respond to your request, and we may extend that deadline by another 45 days (90 days total) if we notify you.
• Right to delete: You can request that we delete personal information that we collected from you and tell our service providers to do the same, subject to certain exceptions (such as if we are legally required to keep the information). You can exercise your right to know/delete/correct up to twice per year, free of charge.  We have 45 days to respond to your request, and we may extend that deadline by another 45 days (90 days total) if we notify you.
• Right to opt-out of sale or sharing: Please note that Rubin, Fortunato & Harbison P.C. does not sell or share your personal information.  You may request that we stop selling or sharing your personal information.  In this context, “sharing” refers specifically to sharing for cross-context behavioral advertising, which is the targeting of advertising to a consumer based on the consumer’s personal information obtained from the consumer’s online activity across numerous websites.
• Right to correct: You may ask us to correct inaccurate information that we have about you. You can exercise your right to know/delete/correct up to twice per year, free of charge.  We have 45 days to respond to your request, and we may extend that deadline by another 45 days (90 days total) if we notify you.
• Right to limit use and disclosure of sensitive personal information: You can direct us to use your sensitive personal information (for example, your social security number, financial account information) only for limited purposes, such as providing you with the legal services you requested.

Visitors to Our Website From Outside of the United States
If you are visiting our website from a location outside of the United States, your connection will generally be through and to servers located in the United States.  Our firm is United States-based, and we control, operate, and maintain our website from our office within the United States.  We do not intentionally solicit personal information through our website from outside of the United States or transmit any personal information obtained through our website to any location outside of the United States.  The data protection laws in the United States may be different from those in your home country.  Your continued use of our website from a location outside of the United States constitutes your agreement that your use is subject to this Privacy Policy and that your personal information will be transferred to or processed in the United States.

For more information regarding this Privacy Policy, you may contact us via email at rf@rubinfortunato.com or by mail at Rubin, Fortunato & Harbison P.C., 1200 Liberty Ridge Drive, Suite 220, Wayne, Pennsylvania 19087, ATTN: Privacy Officer.

Updated as of March, 2023