Rubin Fortunato Is Hiring! Seeking an Administrative Professional for a Full-Time, In-Office Receptionist Position

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January 30, 2023

Who We Are:

We are a law firm of action that earned a national reputation for enforcement of restrictive covenants and protection of trade secrets when minutes matter. We apply that long-held “minutes matter” approach, not just to restrictive covenants, but to every client problem, whether writing employment contracts, hiring from the competition, drafting employment policies, providing advice, counseling on disciplining and separating employees, or litigating a wide range of issues for employers. We value diversity and believe that, to achieve our goals, we must create a climate with an ethos of appreciation, understanding, and respect of group and individual differences.

We offer a competitive salary and a full benefits package, including medical, vision, and dental insurance; short- and long-term disability insurance, life insurance, a 401-K program, and paid time off.

What We Are Seeking:

An administrative professional who excels in an environment where minutes matter.  Our new team member will fulfill the following essential job duties and responsibilities:

• Answers the telephone and transfers calls to the appropriate party or takes detailed and accurate messages
• Greets visitors, adhering to Firm security protocol, including maintaining visitor logbook
• Processes incoming mail (via USPS and overnight carriers) and incoming faxes, ensuring delivery to the proper recipients
• Maintains conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel
• Makes arrangements for catering of Firm events, including set up and clean up
• Maintains Firm office spaces, including ordering supplies and handling Facilities service requests, as needed
• Other duties as assigned, including overflow work from Office Administrator, Legal Assistants, and Billing Department

Qualifications:

• Education/Experience: a minimum of two years of related experience and/or training
• Computer Skills: To perform this job successfully, an applicant should have knowledge of the Microsoft Office Suite
• Experience in a law firm preferred
• Proven customer service skills
• Exceptional oral and written English communication skills

To apply, please email ptsipras@rubinfortunato.com.