Ohio Enacts the Pay Stub Protection Act

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Maria V. Martin

March 6, 2025

On January 8, 2025, Ohio Governor Mike DeWine signed the Pay Stub Protection Act (the “Act”), which requires employers to provide detailed and accurate pay stubs to employees.  The Act will take effect on April 9, 2025 and will be codified as Ohio Revised Code Section 4113.14.

Who Is Covered?
The Act covers employers with one or more employees.  An employer includes an agent of an employer, the state or any agency or instrumentality of the state, and any municipal corporation, county, township, school district, or other political subdivision or any agency or instrumentality thereof.  Employee is defined broadly as “any person who performs a service for wages or other remuneration for an employer.”

What Are Employers Required To Do?
Employers must provide employees with a written or electronic statement, or access to a statement, of the employee’s earnings and deductions for each pay period on the employer’s regular paydays.  That statement must also include the following information:

• The employee’s name
• The employee’s address
• The employer’s name
• The total gross wages earned by the employee during the pay period
• The total net wages paid to the employee during the pay period
• A listing of the amount and purpose of each addition to or deduction from the wages paid to the employee during the pay period
• For hourly employees, the number of hours worked during the pay period, the employee’s hourly rate, and any hours worked in excess of 40 hours in one workweek

Violations
If an employer fails to comply with the Act, the employee can submit a written request to the employer for a pay stub that is compliant with the Act.  The employer has ten days upon receipt of the request to provide the required pay stub.  If an employer fails to do so, the employee may submit a report of the violation to Ohio’s Director of the Department of Commerce (the “Director”).  If the Director concludes that reasonable grounds exist to believe the employer violated the Act, the Director will issue a written notice to the employer.  The employer must post the notice (or a copy of the notice) in a conspicuous place on the employer’s premises for ten days.

Employer Takeaways
Ohio employers should review their pay stubs to ensure they are compliant with the Act.  In addition, Ohio employers should review their timekeeping procedures for hourly employees to ensure they can provide the information that is required to be listed on the pay stubs.

This article is designed to provide one perspective regarding recent legal developments, and is not intended to serve as legal advice.  Always consult an attorney with specific legal issues.